New double-header format for carnivals

LSV has introduced a new double-header surf sports carnival format for the 2019/20 season, with the first two events taking place at Ocean Grove on 7-8 December and Altona on 14-15 December. 

LSV Manager Aquatic Sports Kirsty Clark says the new format has been designed to group both the junior and senior carnivals together on one weekend, in one location, to reduce the burden on host clubs and streamline logistics. 

“In the past, we faced the ongoing challenge of finding suitable venues which catered to the sizes of the carnivals and that met the expectations of the clubs and their competitors,” she said. 

“The new format not only reduces the number of different locations we need throughout the season, but it also streamlines logistics such as staffing, event infrastructure, council permits, equipment transport, beach availability, and officials required. 

The first two double-headers of the season have already taken place at Ocean Grove, and Altona and Ms Clark says so far the new format been a success. 

“We’ve already received a lot of positive feedback from clubs, staff and supporters about holding both events on one weekend. 

Its now easier for club members, family and supporters to enjoy the surf sports action of the junior and senior carnivals with less travel and fewer weekends spent split between the two. 

“I’d like to say a special thank you to the officials, water safetyother volunteers and competitors for making the event a success so far, particularly at Ocean Grove where weather conditions were extremely challenging,” said Ms Clark. 

Brad Walker Photography will be attending a number of the doubleheader events this season with images available to view post-event.  

For more information about results and a full list of upcoming carnival dates visit: 

New Format FAQ 

Q: How have the 2019/20 carnival locations determined? 

A: The Aquatic Sport Executive (ASE) appreciate there is an ongoing challenge to find venues which can cater to the size of carnivals and meet the expectations of members. Several considerations have been taken into account when determining suitable locations, including: 

  • Host club willingness/capacity (noting several lifesaving club facilities are under re-development). 
  • Council permits and Land Owner/Foreshore approvals. 
  • Equipment transport / access / set up ability. 
  • Ocean/Beach availability (catering to the number of areas needed). 
  • Powercraft accessibility. 
  • Beach access points (vehicle and pedestrian). 
  • Event infrastructure, including toilet and parking accessibility. 
  • Club/athlete feedback. 

Q: How have carnival dates been determined? 

A: Where possible, the ASE endeavour to consider the following factors: 

  • The 2019/20 season has been scheduled in grouped weekends throughout summer, to ease the burden of both club and LSV logistical support. 
  • Dates are scheduled working backwards from the Australian Championships. 
  • SLSA and interstate events. 
  • Other sports (i.e. Swimming Victoria and Athletics Victoria events). 
  • Fatigue management – volunteers, staff and competitors. 
  • Public events taking place in regions. 

Q: Who will make the decision to modify or cancel a carnival? 

A: A Safety and Emergency Committee is established for each carnival, this committee considers and advises on all matters with relation to competition and non-competition safety and emergency matters. The committee is made up of the following roles: 

  • Carnival Referee 
  • Deputy Referee 
  • Host Club Representative 
  • ASE Representative 
  • Safety & Emergency Management Coordinator 
  • Powercraft Coordinator 
  • LSV Staff Member 
  • Athlete Representative (for Youth/Senior State Championships, Masters & IRB) 

Q: What is considered when making the decision to modify or cancel a carnival? 

A: The Safety and Emergency Committee will meet, as a minimum, on the Wednesday evening prior to each carnival day. The Committee also meets on the day of the carnival if and as frequently as required. 

The committee will determine the response to any threat as they are predicted or as they occur, i.e. weather and water quality. Factors which are considered include: 

  • Risk assessment of the current conditions of the beach. 
  • Current weather predictions. 
  • Competition entries. 
  • Environmental Protection Authority advice. 
  • Emergency Management Victoria advice. 

Each carnival is monitored and assessed independently. Decisions regarding the outcome of carnival contingency plans are determined based on the information available at the time of the decision. LSV will always endeavour to give updates as soon as possible to all clubs via TeamApp, social media and email. 

Once a carnival has been assessed there are three contingency options available: 

  • Modification of events. 
  • Relocation of event (permit pending). 
  • Suspension /cancellation of event. 

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